Q: Do we have to request a Box account?
A: Nope! You already have it. Go to box.byu.edu, and login with your BYU NetID and password.
Q: If we are already using SharePoint to manage records, do we have to switch to Box?
A: You don’t have to move from SharePoint to Box, but there are many reasons why switching could be an advantage:
- unlimited storage
- larger file size limit
- increased security (uses DUO to login)
- easier to share and manage permissions
- ability to share outside of BYU
Q: Can we move from SharePoint to Box if we want to?
A: Absolutely! The easiest and fastest way to move your records from SharePoint to Box is to first download Box Drive (click here to download: https://www.box.com/resources/downloads), then map SharePoint to your Network Drive (Map SharePoint to Network Drive in Windows) and drag the files from SharePoint to Box. Contact your CSR for assistance.
Q: Can we have a Box account AND a SharePoint site?
Q: If we decide to keep our files in SharePoint, will they still make it to the University Archives and will retention still be managed?
Q: If we move to Box, can we still submit boxes of records to the Records Center?
A: The “Record Liaison Hub,” which is built on SharePoint, will still be used for submitting boxes of paper records to the Records Center. Click here for a “cheat sheet” on submitting boxes to the University Records Center: eRTS – Box Submission cheat sheet.
Q: Where can I go for more training on Box?
A: Open a browser (Google Chrome, Mozilla Firefox, etc.), and go to box.byu.edu. Scrolling down, the page contains many resources, including a “Getting Started” area and free training videos.