University Records & Information Management

Faculty and Academic Records

Outlined below are the common records that faculty and/or academic departments maintain:

Records Typically Maintained by Faculty
The following list of records are those normally maintained by faculty:

  • Administered Exams and Homework
  • Syllabi
  • Faculty Profile Information
  • Research
  • ScholarsArchive for Published Research
  • Personal and Professional Papers

Records Typically Maintained by Records Liaisons
Listed below are records normally maintained by Academic Departments:

  • Academic Unit Reviews and Educational Support Reviews
  • Accreditation records, reports and self-evaluations
  • Challenge Exams (now online)
  • Course materials and outlines (Syllabi and Course descriptions)
  • Curriculum Records (course proposals, course revisions, course requests and curriculum committee minutes)
  • Internship Records
  • Senior Surveys and Summaries (Graduating Student Exit Interviews)
  • Student Academic Advisement Records

In addition, academic departments usually maintain the following

  • Faculty Employment files and faculty contracts, including full-time and adjunct faculty
  • Recruitment files, including application notes and search committee records
  • Faculty annual reviews
  • Rank and Status records

For more information specific to retention of academic/faculty records please click here. (login required)

For information specific for Faculty Members see Faculty Records.