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Department Records Retention Schedule (DRS)

Each department is responsible for completing a Department Retention Schedule (DRS), an individualized retention schedule for the department based on the approved General Retention Schedule (GRS). Departments should review their DRS annually.

Why should our department create a DRS?

  • The DRS enables departments to know what records they have and how long to keep them. Following the DRS helps departments be compliant with federal and state laws and regulations, ensure that records of historical value are preserved, and records that have met their retention are destroyed.
  • Managing your records using the DRS, reduces risk to the University.

Who creates the DRS?

  • Record Liaisons create the DRS together with the URIM Records Analyst. To get a head start on the DRS for your department download the DRS Worksheet below. To schedule a DRS appointment use the form below the button or call 2-6260.

    Schedule a DRS
    Use this form to notify the URIM Records Analyst that you would like to meet to create a Department Retention Schedule