Faculty and Academic Records
Outlined below are the common records that faculty and/or academic departments maintain (all of which can be submitted to the University Records Centers unless otherwise indicated):
Records Typically Maintained by Faculty
- Administered Exams and Homework
- Syllabi
- Faculty Profile Information (retained in Faculty Profile System)
- Grant or Department Sponsored Research processed through the Research Administration Office (RAO)
- Personal Research (not to be submitted to University Records Center)
- ScholarsArchive for Published Research (not to be submitted to University Records Center)
- Personal and Professional Papers (not to be submitted to University Records Center; Can be submitted for approval into Professional Papers Program in Special Collections)
Records Typically Maintained by Department Records Liaisons
- Academic Unit Reviews and Educational Support Reviews
- Accreditation records, reports and self-evaluations
- Challenge Exams (now online)
- Course materials and outlines (Syllabi and Course descriptions)
- Curriculum Records (course proposals, course revisions, course requests and curriculum committee minutes)
- Internship Records
- Senior Surveys and Summaries (Graduating Student Exit Interviews)
- Student Academic Advisement Records
In addition, academic departments usually maintain the following
- Faculty Employment files and faculty contracts, including full-time and adjunct faculty
- Recruitment files, including application notes and search committee records
- Faculty annual reviews
- Rank and Status records
Retention of the above records can be viewed on this PDF (login required). For more questions about retention please contact Haley Dunkley @2.6260
Click here for information specific for Faculty Members.
If you would like nice printed copies of the above document for your faculty, please contact Haley Dunkley @ 2.6260.